Part Time Development Administrative Assistant

Role Overview

• Manage Partner Communication
• Manage administrative tasks related to the 3-3-3-Skip strategy, tracking and organizing monthly communication among Development Reps.
• Draft, personalize, and send Cultivation Letters, including:
• Writing compelling changed-life stories based on partner interactions.
• Creating and formatting generic and personalized letter templates.
• Managing mail-merging, printing, stamping, addressing, and mailing donor correspondence.
• Maintain detailed records of partner interactions in CRM or Google Sheets, keeping donor databases and contact lists up to date.
• Personalize outreach by referencing past interactions to build stronger relationships.
• Maintain consistent messaging and branding across all donor communications, keeping in alignment with the Executive Director’s vision and communication style.
• Serve as the first point of contact for inquiries via phone and email, maintaining professionalism and warmth.
• Support the Executive Director in developing and sending out fundraising and stewardship emails as necessary.
• Write compelling receipts including changed-life stories and heart-felt thanks.
• Manage the executive calendar, ensuring donor meetings, calls, and key events are scheduled efficiently while preventing conflicts.
• Schedule and coordinate monthly partner phone calls and personal visits, handling all logistics such as:
• Confirming meeting locations and materials.
• Sending reminders and follow-ups.
• Using partners’ preferences to personalize scheduling.
• Use online tools like Calendly to streamline scheduling and reduce back-and-forth communication.
• Organize and maintain donor records and correspondence for easy access and retrieval.
• Monitor and respond to emails and calls, providing timely and thoughtful responses.
• Assist with general administrative duties, including data entry, document preparation, and CRM management.
• Support leadership and development efforts by performing additional administrative tasks as needed.

Requirements

• Deeply aligned with Protect Life Michigan’s mission, vision, and values
• Passionate about nonprofit development and partner engagement
• Works well with leadership, anticipating needs and taking initiative
• Highly organized and detail oriented
• Excellent time management skills and able to track and complete multiple tasks efficiently
• Detail-oriented with strong organizational and record-keeping skills
• Comfortable handling confidential information with discretion
• Strong communicator with excellent written and verbal communication skills
• Ability to write compelling stories in a professional tone
• Comfortable making partner outreach calls and scheduling calls and meetings
• Tech-Savvy and Adaptable
• Experience using CRMs and mailmerge tools
• Google Sheet or Excel experience required
• Ability to build productive relationships with supporters, students, and the community
• Ability to work occasional nights and weekends.

Benefits

• After completing 1 year of work, eligibility for an employer-matched Simple IRA.
• Ample professional development opportunities.
• Ample paid vacation time, holidays, and sick days.
• Semi-flexible schedule to be set with the employee and supervisor.
• Dependent Care Reimbursement program for childcare and/or babysitting costs.
• Ability to work from home.