Manager – DEA Compliance

Role Overview

• Ensure compliance of all Crossroads Treatment Centers facilities (OBOTs and OTPs) with state boards of pharmacy, DEA, SAMHSA, and state regulations related to the prescribing, dispensing, and storage of pharmaceuticals.
• Develop process flows to help enhance key company initiatives.
• Perform daily analyses of trending data, special focus on business performance and outcome modeling.
• Collaborate with project management personnel to help support various company initiatives.
• Manage the use of technology (Power BI) for key metric review and reporting.
• Partner with the Data Analytics team to enhance and extract key data components for business reviews.
• Oversee and monitor medication inventory/reconciliation of medication inventory at all centers.
• Generate daily inventory reconciliation reports for specified OTP locations.
• Monitor completion of Biennial Inventory records.
• Ensure reports contain a complete and accurate record of all controlled substances on hand at each location.
• Coordinate with OTPs to ensure accurate inventory accountability audits are submitted each week.
• Assist the Director of DEA and Pharmacy Compliance with online ordering (CSOS) of Schedule II controlled substances.
• Track inventory usage in all OTP locations to ensure sufficient inventory is always on hand.
• Develop ordering thresholds and monitor for suspicious ordering.
• Monitor procurement recordkeeping.
• Oversee centralized (online) procurement recordkeeping.
• Serve as a liaison between OTP locations and medication distributors.
• Ensure distributors have accurate contact information, powers of attorney, and current lists of authorized receivers.
• Oversee returns of OTP medication.
• This includes medication returned to the manufacturer, distributor, or reverse distributor.
• Oversee transfer or distribution of OTP medication between OTP locations.
• Ensure recordkeeping is complete, accurate, and properly filed at each location and online.
• Monitor the specialty pharmacy injection trackers.
• Generate online administration and destruction records from injection tracker data.
• Prepare related reports.
• Generate monthly inventory reconciliation financial reports.
• Review monthly security system tests submitted by OTPs. Ensure systems are 100% functional.
• Maintain digital copies of required information that are readily retrievable during inspections by the DEA, BOP, or the Bureau of Drug Control.
• Coordinate with OTPs to ensure hard copies of all information are current and properly filed in the OTP’s DEA Inspection Binder.
• Assist Director of DEA Compliance with responding to and investigating allegations of fraud, abuse, and other non-compliance with state and federal laws and regulations related to the prescribing, dispensing, and storage of pharmaceuticals and/or Crossroads Treatment Centers’ compliance policies and procedures and implementing corrective action plans as necessary.
• Identifying potential areas of compliance risk and developing and implementing corrective action plans for the effective resolution of compliance issues related to the prescribing, dispensing, and storage of pharmaceuticals.
• Implementing, coordinating and/or overseeing internal and external audit procedures for the purpose of monitoring and detecting any misconduct or noncompliance related to the prescribing, dispensing, and storage of pharmaceuticals.
• Monthly and quarterly reporting, reviewing, and tracking related to audit results and Plans of Correction.
• Supporting the Director of DEA and Pharmacy Compliance with other duties as assigned.

Requirements

• Bachelor’s degree and minimum of 5 years’ experience in substance abuse treatment in a compliance role.

Benefits

• Medical, Dental, and Vision Insurance
• PTO
• Variety of 401K options including a match program with no vesture period
• Life Insurance
• Short/Long Term Disability
• Paid maternity/paternity leave
• Mental Health Day
• Calm subscription for all employees