Sales Coordinator – Tender Specialist

Role Overview

• Managing the formal processes related to public tenders (in line with the Public Procurement Law-PPL) and commercial offers
• Supports bid process
• Managing proper (effective) participation in tenders and submission of other formal offers, including coordination of tender reviews and deadlines, revision of the terms and conditions
• Supporting verification of compliance of trade and service conditions with the company's guidelines in relation to customers’ requirements
• Submitting the final offers and conducting tenders’ formalities to sign the contract
• Supporting sales and services initiatives and processes (formal issues)
• Providing Public Procurement Law advice (solely and based on a cooperation with a legal office)
• Drafting, modifying, reviewing and giving opinions on contracts, with the main objective to protect the company’s interest and to limit its exposure and liability
• Drafting, modifying, reviewing letters addressed to clients in various sales and organizational matters
• To be a point of reference in contacts and sales matters for other departments
• Accountability for the marketing activities in Poland
• Accountability for managing the marketing budget
• Events – end-to-end events’ management (suppliers; booth -project, construction, services; corporate materials; other marketing and organizational matters)
• Media – cooperation incl. preparation of the articles / adverts
• Materials and gimmicks
• managing the PL version of the marketing materials such as brochures, leaflets; organizing gifts / gimmicks for customers

Requirements

• Good knowledge of the public tender processes
• Good knowledge of SAP
• Strong computer skills (including MS Office)
• Solid administrative skills
• Analytical thinking abilities
• Fluent Polish and good command of English
• High attention to detail
• Accuracy, follow-up, and tracking skills
• Proactive approach
• Ability to prioritize tasks effectively
• Problem-solving skills and strong communication abilities
• Nice to have: familiarity with medical systems and industry-specific terminology (Agfa)

Benefits

• Private medical care
• Possibility to join sport card and additional insurance
• Referral bonus
• Holiday allowance
• 30 minutes break included in work hours
• Additional day off for your Birthday