Manage scheduling, travel planning, and meeting coordination across business and personal commitments
Keep inboxes, tasks, and communication organized and aligned with priorities
Coordinate with vendors, partners, and service providers when needed
Handle personal logistics including furnishings, events, research, and travel arrangements
Source and evaluate vendors, designers, and service providers based on project requirements
Support light project management by tracking tasks, timelines, and deliverables
Research SaaS tools, integrations, and automation options to streamline workflows
Test software options and summarize recommendations based on needs and constraints
Assist with operational tasks such as researching payment systems or vendor solutions
Conduct deep research on vendors, tools, and services for specific projects
Request quotes, compare options, and present recommendations clearly
Anticipate needs and proactively fill in gaps before being asked
Ask clarifying questions and provide solutions that support fast decision-making
Coordinate personal errands, product sourcing, and virtual consultations
Manage purchases, shipping updates, and tracking logistics
Maintain organized records of ongoing orders, vendors, and personal services
Handle sensitive tasks with confidentiality, judgment, and discretion

Highly organized, detail-driven, and proactive with strong follow-through
Tech-comfortable and confident navigating new systems or researching SaaS tools
Strong multitasker who can balance administrative, operational, and research-based work
Excellent written and verbal communicator
Comfortable with on-call availability when needed
Fast learner who thrives in dynamic, fast-paced environments
Calm, resourceful, and capable of managing competing priorities independently
High level of discretion, judgment, and professionalism
Experience supporting founders or executives (nice to have)
Background in operations, research, project coordination, or lifestyle management (nice to have)
Interest in technology, systems, and digital tools (nice to have)

Executive Assistant – Tech & Lifestyle Support

Key skills