Administrative Assistant

Role Overview

• Provide administrative support to the construction group
• Read and route incoming mail/e-mail
• Locate and attach appropriate files to correspondence to be answered by Manager
• Follow up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files
• Coordinate the submittal and shop drawing process with project team
• Organize and maintain file system including construction drawings
• Coordinate proposal and bid package information and coordination of document release
• Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service
• Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes
• Write Purchase Order Requisitions for manager approval and processing
• Coordinate the archiving of project files
• Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable
• May assist with writing Subcontract Change Orders and coordinating payment of invoices
• Participate in the pool of candidates for receptionist backup
• Perform other related duties as assigned.

Requirements

• Bachelor’s degree or four (4) years of experience in an administrative position(s) or equivalent combination
• Experience in construction or engineering firm is highly preferred
• Basic computer skills including the ability to utilize word processing, spreadsheets, software, and e-mail
• Experience with SharePoint is a plus
• Excellent communication skills
• Energetic, self-motivated individual who enjoys a team environment and has a passion for collaboration and professional development.

Benefits

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.