About this role
Role Overview
- Serves as administrative secretary to the Associate Deputy Director
- Works directly with the Associate Deputy Director and staff in establishing and maintaining weekly/monthly appointment schedules
- Functions as part of the management team in planning and arranging details for training, meetings and special initiatives; attends staff and labor/management meeting
- Researches and compiles needed information for special studies and reports needed by the Associate Deputy Director and management staff
- Maintains and sets up a variety of informational, correspondence, and tickler files (confidential and non-confidential) for the Associate Deputy Director; maintains resource files, field audit files, personnel files, and timekeeping records
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Requirements
- Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and two years of secretarial experience; or completion of high school and four years of secretarial experience
- Requires the ability to keyboard accurately at 55 wpm
- Condition of Employment Requires ability to pass a background check.
Benefits
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually
- (10 days in year one of employment)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program
- A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)