Process invoices end-to-end — intake, coding, routing for approval, and payment runs in Bill.com — accurately and on time.
Reconcile company credit card transactions (Brex) in QuickBooks Online and ensure accurate general ledger coding and expense classification.
Respond to payment inquiries from team members and vendors with clarity and patience.
Flag spend anomalies, miscodes, missing approvals, duplicate invoices, and unusual vendors — and escalate appropriately.
Support month-end close activities, including balance sheet reconciliation updates and resolving outstanding items.
Handle vendor setup, W-9 collection, and vendor file hygiene.
Maintain accurate documentation and a clean audit trail throughout.
Contribute to ad-hoc projects — spend analysis, process documentation, or lightweight automation work using AI-assisted tools — as directed by the Finance team.

2–3 years processing accounts payable or doing similar finance operations work
Proficiency with QuickBooks Online and at least one AP or spend management tool (Bill.com, Brex, or similar)
Excel or Google Sheets for reconciliation, variance flagging, and basic spend analysis
Clear written communication, especially with teammates who don't speak finance
Familiarity with general ledger coding, expense classification, and W-9/vendor file hygiene

Finance Operations Specialist – Payables

Key skills