Senior Administrator, Finance, Legal

Role Overview

• Provide advanced, executive-level administrative and operational support requiring independent judgment and discretion.
• Proactively manage complex, high-volume calendars for senior leaders across Finance and Legal & Risk Management, anticipating conflicts and resolving issues independently
• Coordinate executive-level meetings, including agenda management, pre-reads, technology setup, minutes or action tracking, and follow-up as appropriate
• Manage end-to-end executive travel logistics, including itineraries, approvals, real-time adjustments, and coordination with internal and external stakeholders
• Process and reconcile expense reports and corporate credit card activity with accuracy, timeliness, and adherence to policy
• Manage purchase orders, invoices, and vendor payments for executive offices, escalating issues as appropriate
• Exercise sound judgment in handling routine approvals and identifying matters requiring executive decision-making
• Support preparation of presentations, reports, briefings, and other materials for internal leadership meetings, Board-related interactions, or external engagements
• Serve as a point of coordination among executive assistants and administrative staff across Finance, Legal, Risk, and related functions to ensure alignment and efficiency
• Support governance-related processes such as Audit Committee, Risk Committee, or Board-adjacent meetings, including scheduling, materials coordination, documentation tracking, and minute-taking as requested.
• Manage the end-to-end process for payments to third-parties for Legal & Risk Management Division, including vendor set-up, coordinating the review of invoices, and requesting payments.
• Assist with coordination of legal, compliance, audit, or risk-management activities, including deadlines, document management, and follow-up actions
• Maintain organized systems for confidential records, contracts, financial documents, and legal materials in accordance with internal controls and retention requirements
• Coordinate with internal partners (e.g., Internal Audit, Compliance, HR, IT, external counsel, auditors, or consultants) to support smooth execution of Finance and Legal priorities
• Track key deadlines, deliverables, and action items across Finance and Legal initiatives to support timely execution and flag issues requiring additional attention
• Support special projects and cross-functional initiatives as assigned by Finance or Legal leadership
• Uphold strict confidentiality and discretion when handling sensitive financial, legal, personnel, or risk-related information
• Perform other job duties as required to ensure smooth operations of the Finance and Legal & Risk Management teams

Requirements

• Minimum of a High School Diploma or equivalent, plus at least 2 years of relevant experience or education
• Demonstrated experience providing high-level support to senior leaders, preferably within Finance, Legal, Risk, Audit, Compliance, or similarly regulated environments
• Proven ability to maintain strict confidentiality and exercise sound judgment in sensitive situations
• Strong organizational, time-management, and prioritization skills with the ability to manage competing demands independently
• Exceptional attention to detail and accuracy
• Demonstrated ability to work effectively with senior leaders, internal partners, and external stakeholders
• Strong written and verbal communication skills, with professionalism and poise in both in-person and virtual settings
• High level of customer service orientation and collaborative working style
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English.

Benefits

• Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
• Health: Competitive health care, dental and vision coverage for you and your family
• Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
• Retirement: A retirement savings plan with employer contributions (after one year)
• Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
• Employee Assistance Program : free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships