Operations Coordinator

Role Overview

• Keep office fully stocked and in good working order for all ELM employees and subtenants
• Assist in onboarding new fellows and employees
• Manage relationships with building and sub-tenants
• Manage general office phone line s and email accounts
• Manage calendar of internal events for ELM staff and coalition meetings
• Maintain ELM staff, Board, and Corporate Council listservs
• Support operations and IT
• Assist Finance Director with financial data entry and vendor selection as needed
• Assist Senior Data Systems Manager with IT needs, vendor selection and ongoing management of the relationship with IT providers
• Enter gift, grant, dues and sponsorship data and transactions in Salesforce
• Prepare and send acknowledgement letters for all monetary donations made to ELM and the ELM Action Fund
• Coordinate Boards of Directors and Advisory Council meetings
• Assist Board Committee staff liaisons with any administrative or logistical needs
• Assist with event planning, invitations, and day-of implementation as needed when directed by the Events Manager
• Support year-long planning for Earth Night, including organizing registration, guest list, supplies, and decor

Requirements

• Self-motivated, collaborative, and detail-oriented
• Superior technology skills, particularly the full MS Office suite and virtual meeting platforms
• Excellent professional written and verbal communication skills
• Confidence engaging with internal and external stakeholders of all levels of seniority
• Impeccable judgement
• Commitment to integrating racial justice and equity into ELM’s work
• Familiarity with Salesforce or another CRM system is a plus

Benefits

• Generous paid time off
• Health insurance
• Health Reimbursement Account
• 403(b) retirement plan with organizational match