The Executive Assistant serves as the trusted right hand to senior executives
Responsible for managing daily operations, communications, and administrative functions
Maintain the Senior Leadership’s calendar to ensure priority needs are considered and met
Review, analyze, and screen incoming correspondence, routing issues of overriding and central importance
Obtain complete background information from responsible officers on matters formally submitted to the Senior Leadership for decision
Ensure materials are clear, concise, coherent, and complete
Request necessary amplification and revisions of material prior to transmittal
Liaison with senior officials both within and outside the Department
Make independent decisions on selected matters
Ensure formal decisions, recommendations and suggestions made by the Senior Leadership are passed to the proper offices
Follow-up to ensure prompt action
Monitor ongoing substantive matters as instructed by the Senior Leadership
Oversee the preparation of materials for use by the Senior Leadership at high levels and sensitive meetings
Prepare confidential background material and reports for the Senior Leadership’s use in preparing for meetings
Escort officials to meetings with the Senior Leadership
Assist with the coordination of all travel arrangements necessary for the Senior Leadership’s travel and that of her staff

Secret Clearance is required
Must be able to pass a background check
May require additional background checks as required by projects and/or clients at any time during employment
Excellent interpersonal and oral communication skills
Excellent customer service skills
Strong organizational skills, attention to detail, including follow-up on pending tasks
Proficient in MS Office, Word, Outlook, PowerPoint, and Excel
Timely, accurate, complete and up-to-date work products
Excellent written and oral communication skills
Excellent time management skills
Ability to operate significantly under own initiative and as part of a team, including drafting proposals and recommending effective approaches to tasks with minimal guidance
Ability to work with a wide variety of actors in the E Family and other Bureaus and offices, as well as with interagency and external partners.

Executive Assistant

Key skills