Senior Grants Administrator

Role Overview

• Manage the full financial lifecycle of complex sponsored projects, ensuring compliance with federal, state, and institutional regulations
• Monitor expenditures, conduct reconciliation, forecast budgets, create and monitor reporting, and mentor junior staff
• Serve as a liaison with funding agencies
• Provide all phases of pre and post-award financial administrative support for sponsored awards in the assigned portfolio to all stakeholders and support personnel
• Monitor award expenditures, re-budgeting, cost-sharing, supply and equipment justifications, etc. to ensure costs are allowable, allocable, and reasonable
• Maintain and implement internal accounting controls to efficiently manage assigned awards
• Collaborate with Alliance personnel at all levels to ensure the successful management and spending of externally and internally funded projects, including principal investigators, department and division administrators, leaders, pre-award administrators, and other support personnel
• Serve as liaison between the Alliance and external funding agencies in matters of financial reporting, budgeting, and accounting
• Review award agreements and prepare the financial account set-up in accordance with award terms and conditions to ensure compliance with federal OMB Uniform Guidance, specific granting agencies’ requirements, and internal institutional policies and procedures
• Analyze and evaluate award budgets for accurate expenditure categories, including fringe benefits and facilities and administrative costs
• Prepare all required external reports according to agency guidelines on a timely and accurate basis
• Oversee the closeout of assigned awards and prepare for an annual audit to ensure compliance with federal OMB Uniform Guidance
• Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance
• Work with the grants team to successfully complete quarterly and annual financial processes and to meet fiscal year close requirements
• Provides pre-award back up as necessary
• Acts as Administrative Reviewer for pre-award tasks as necessary
• Responsible for Subaward agreements, Consulting agreements and other service agreements
• Acts as Site Payment Reviewer as necessary
• Responsible for Prior Approval Submissions
• Assist the Director in the training and onboarding of new departmental staff
• In addition to daily grant administration functions, this position will be responsible for various projects assigned by the Director to improve processes and procedures
• Assigned duties as needed

Requirements

• Bachelor's degree and/or relevant experience in grant administration, finance, accounting, or related fields
• 5+ years in grant administration, program support, or related writing/fundraising, often including supervisory experience, handling complex federal grants, and strong financial/audit knowledge
• Strong understanding of grant management cycles, funding compliance, federal/agency regulations (e.g., NIH, IRS), and nonprofit operations
• Strong understanding of grants submission software, excellent financial analysis skills
• Exceptional organization, time management, attention to detail, and ability to work under tight deadlines
• Strong business writing and verbal communication
• Strong analytical skills and ability to work independently and collaboratively
• Proficiency with relevant software (e.g., MS Office, accounting software)
• Must be authorized to work in the U.S.

Preferred Skills:

• Degree in a health or science major preferred
• Experience working in oncology research preferred
• Technical/medical writing and/or editing experience (protocol, IND, ICF, grant proposals)
• Certified Research Administrator certificates
• Experience working with international clinical research sites and regulatory requirements

Benefits

• 8 weeks of paid time off (including PTO, sick, and holidays) during year one
• Medical, Dental & Vision plans with a 100% employer-paid option for employees
• Tuition reimbursement stipends
• Continuing Education
• 3% employer match for retirement investments
• Annual Employee Performance Bonus Program
• Annual Cost of Living Adjustment
• 50% commuter reimbursement
• Healthy Work/Life balance and flexibility