Assistant Project Manager, Buildings

Role Overview

• Provide project management support to the Project Manager/Director across all phases of the project lifecycle, ensuring alignment with organizational goals and owner objectives
• Assist in defining project scope, goals, and deliverables; develop and maintain detailed project plans, schedules, budgets, and milestone frameworks
• Coordinate and facilitate communication among project teams, stakeholders, clients, and consultants, including organizing meetings, preparing agendas, documenting minutes, and distributing key updates
• Monitor and analyze project performance against established milestones, budgets, and KPIs; prepare detailed status reports and executive summaries for stakeholders
• Collaborate closely with architects, engineers, contractors, equipment planners, and specialty consultants to support design coordination, construction activities, and owner representation
• Develop, update, forecast, and control project schedules and financials, proactively identifying variances and supporting corrective action planning
• Support stakeholder management efforts by identifying key stakeholders, managing expectations, maintaining engagement, and addressing concerns throughout the project lifecycle
• Administer and track procurement and contract processes, including competitive bid documentation, contract negotiations, invoices, payments, and change order reviews
• Identify, assess, and mitigate project risks; develop and maintain Risk and Change Registers, and support implementation of risk management strategies
• Assist with regulatory reviews and inspections with Authorities Having Jurisdiction (AHJs), as well as coordination of relocation, occupancy, and closeout activities, while maintaining accurate and organized project documentation

Requirements

• Proficiency in project management methodologies, with a strong desire to expand knowledge and practical application
• Advanced computer literacy, including word processing, spreadsheets, presentations, and project scheduling software (e.g., Microsoft Project, eBuilder, Microsoft Office Suite)
• Ability to read, interpret, and analyze construction drawings, plans, and technical specifications
• Working knowledge of design and construction processes, project phases, and regulatory requirements
• Strong analytical skills with the ability to evaluate data and prepare detailed project performance reports
• High level of accuracy and attention to detail in documentation, reporting, and compliance tracking
• Ability to collaborate effectively in team environments while managing multiple priorities and deadlines
• Bachelor’s degree in Architecture, Engineering, Construction Management or closely related field
• New college graduates considered, requiring strong Co-op and/or Internship experience within Architecture, Engineering, Design, and Construction firms preferred
• 5 years’ experience strongly preferred along a Junior / Assistant Project Manager career track; may include Architecture, Engineering, Design or Construction Management background

Benefits

• Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans
• Flexible spending accounts
• 401(k) plan
• Employee stock purchase program
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement
• Professional membership fee coverage
• Paid family leave
• Ten paid holidays in each calendar year
• Eligible to accrue vacation between 10 and 20 days per year
• Eligible for paid sick leave