Administrator

Role Overview

• Responsible for providing overall administrative support to the Electrical Construction business unit
• Provides support to management, project management, and sales employees
• Complies with all Tri-M safety, substance abuse prevention, and employment policies and procedures
• Complies with Tri-M’s standards of conduct and appearance to reflect positively on the Company
• Responsible for the complete billing process from preparation, reconciliation, to data entry into the accounting system
• Identifies and posts job costs and labor hours by task codes; computes labor costs, overhead and profit factors for each task code; and completes final billing computations
• Prepares job initialization documents for projects by assisting project managers with job submittals, change order logs, RFIs, O&M manuals and close out documents
• Ensures timely and proper invoicing of customers
• Maintains cumulative retainage amounts on specified accounts
• Expedites accounts receivable including resolving customer billing problems
• Prepares monthly billing and backlog reports and updates backlog daily
• Answers phones and takes messages for managers
• Contacts customers and field personnel as requested by managers
• Prepares letters, memos and other correspondence as needed
• Pulls weekly job costs reports for managers as requested
• Attends applicable division meetings and prepares minutes of meetings
• Assists with accurate filing of archives for future reference
• Occasionally prices materials for bid estimates
• Assists with customer revenue and contract multiplier reports
• Assists purchasing with renting equipment as needed
• Recommends improved methods of operation
• Assists project management team as needed

Requirements

• High school diploma or equivalency
• Post high school training preferred
• Minimum 3 years experience in administrative work
• Experience in the construction industry preferred
• Construction accounting and financial experience, a plus
• Ability to operate basic office equipment
• Intermediate level computer literacy including word processing, formatting spreadsheets, processing emails and database management
• Above average math skills
• Excellent customer service skills
• Must have reliable transportation to and from the assigned work office
• Ability to work in a fast-paced environment and meet deadlines as part of a team
• Good attention to detail and self-starter.

Benefits

• Fair and competitive pay
• Comprehensive Medical, Prescription, Vision and Dental Insurance
• HRA Spending Account
• Employer-paid Life and AD&D Insurance
• Seven Paid Holidays
• Vacation/Sick/ Personal Leave
• 401k Retirement Program with Company Match
• Employee Assistance Program
• And much more!