Responsible for providing overall administrative support to the Electrical Construction business unit
Provides support to management, project management, and sales employees
Complies with all Tri-M safety, substance abuse prevention, and employment policies and procedures
Complies with Tri-M’s standards of conduct and appearance to reflect positively on the Company
Responsible for the complete billing process from preparation, reconciliation, to data entry into the accounting system
Identifies and posts job costs and labor hours by task codes; computes labor costs, overhead and profit factors for each task code; and completes final billing computations
Prepares job initialization documents for projects by assisting project managers with job submittals, change order logs, RFIs, O&M manuals and close out documents
Ensures timely and proper invoicing of customers
Maintains cumulative retainage amounts on specified accounts
Expedites accounts receivable including resolving customer billing problems
Prepares monthly billing and backlog reports and updates backlog daily
Answers phones and takes messages for managers
Contacts customers and field personnel as requested by managers
Prepares letters, memos and other correspondence as needed
Pulls weekly job costs reports for managers as requested
Attends applicable division meetings and prepares minutes of meetings
Assists with accurate filing of archives for future reference
Occasionally prices materials for bid estimates
Assists with customer revenue and contract multiplier reports
Assists purchasing with renting equipment as needed
Recommends improved methods of operation
Assists project management team as needed
Requirements
High school diploma or equivalency
Post high school training preferred
Minimum 3 years experience in administrative work
Experience in the construction industry preferred
Construction accounting and financial experience, a plus
Ability to operate basic office equipment
Intermediate level computer literacy including word processing, formatting spreadsheets, processing emails and database management
Above average math skills
Excellent customer service skills
Must have reliable transportation to and from the assigned work office
Ability to work in a fast-paced environment and meet deadlines as part of a team
Good attention to detail and self-starter.
Benefits
Fair and competitive pay
Comprehensive Medical, Prescription, Vision and Dental Insurance