Construction Administrator

Role Overview

• Serve as Kingscott’s representative during construction.
• Monitor construction activities for conformance with contract documents and design intent.
• Conduct regular site visits and document observations through detailed field reports.
• Proactively identify risks, discrepancies, and constructability concerns, recommending solutions.
• Assist with and maintain all construction-phase documentation including: RFIs, Submittals and shop drawings, Change orders and proposal requests, Meeting minutes, Field reports
• Ensure documentation is complete, accurate, timely, and audit-ready.
• Review contractor applications for payment for accuracy and contract compliance.
• Facilitate clear and timely communication between owners, contractors, consultants, and internal teams.
• Coordinate design team site visits and specialty inspections.
• Support alignment between client expectations and construction execution.
• Maintain professional relationships that foster collaboration and trust.
• Track construction schedules and identify potential delays or sequencing conflicts.
• Assist in evaluating schedule recovery plans when needed.
• Monitor construction budgets and change order trends.
• Support cost control and financial transparency throughout the project lifecycle.
• Monitor procurement milestones and long-lead items.
• Coordinate submittal review workflows between contractors and design teams.
• Ensure timely return of reviewed documents to maintain project momentum.
• Assist in securing necessary permits and inspections.
• Monitor compliance with local, state, and federal building regulations.
• Support successful project closeout, including certificates of occupancy and final documentation.
• Support implementation of quality control procedures.
• Review work in progress to ensure adherence to plans and specifications.
• Identify and escalate potential quality or safety issues early.
• Promote a culture of safety and awareness on job sites.
• Observe site conditions and report unsafe practices or non-compliance.
• Organize and attend construction progress meetings.
• Prepare clear, actionable meeting minutes.
• Generate executive-level progress reports summarizing schedule, budget, risk, and quality status.
• Travel throughout Michigan is essential.
• Up to four (4) days per week on-site, with one (1) day dedicated to administrative processing and documentation.

Requirements

• Bachelor’s degree in construction management, architecture, engineering, or related field; preferred (Equivalent professional construction administration experience may substitute.)
• Minimum five (5) years of direct and on-site construction administration or construction coordination experience; required
• Experience in K–12 and/or commercial building construction strongly preferred.
• LEED accreditation or familiarity with sustainable construction practices.
• Experience working within architectural or engineering firms.
• Strong understanding of construction documents and building systems
• Knowledge of architectural, civil, structural, and MEP disciplines
• Familiarity with cost estimating and change management practices
• Proficiency in construction management platforms and Microsoft Office Suite
• Exceptional written and verbal communication skills
• High attention to detail and documentation accuracy
• Ability to manage multiple projects simultaneously
• Strong analytical and problem-solving skills
• Professional presence and client-facing confidence
• Adaptability in fast-paced, evolving environments

Benefits

• Must maintain reliable transportation and ability to travel independently.