Independently operate the required systems to process invoices through the workflow.
Independently administer assigned stores and queues.
Verify, enter and/or correct applicable invoice attributes through the workflow.
Reconcile vendor statements and maintain strong vendor relationships: Ensure accurate invoice processing.
Ensure timely expense allocation and vendor payments.
Resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability.
Contact vendors to obtain payment for outstanding credit balances.
Identify "Special Processing" and/or "Statement" Invoices.
Assist with department projects and provide other information as needed.
Proactively track "Vital Services" invoices through the workflow to ensure services continue uninterrupted.
Provide prompt and friendly customer service to vendors and stores.
Proactively communicate with your supervisor: Communicate errors, unusual items, proposed solutions and process improvement opportunities. Inform supervisor of excessive, undemanding or unbalanced workload.

1-2 years previous accounts payable experience
Previous customer service experience
Associates or Bachelors degree is a plus
Detail oriented with strong organizational skills
Proficiency in Microsoft Office Suite, especially Excel
Excellent communication skills both written and oral
Critical thinker, active listener and effective time manager
A team player who is focused on providing exemplary customer service
Flexible and able to adapt to changing priorities, delays, or unexpected events in the workplace and/or in job responsibilities and expectations.
Sense of urgency
Ability to operate in a confidential, professional, positive team atmosphere
Ability to work independently and as part of a team

Accounts Payable Administrator

Key skills