Provide administrative support throughout the project lifecycle including project entry, BOM ordering, invoicing, reporting, and project closure activities.
Gather, validate, and summarize data to support order input and system transactions in compliance with established procedures.
Track materials, manage shipping and receiving activities, and perform expediting functions to minimize service loss and customer back orders.
Generate accurate usage, pricing, availability, and project status reports from ERP systems on a scheduled and ad-hoc basis.
Support invoicing activities and ensure required financial and project documentation meets company and finance policies.
Validate documents prior to executing system transactions to ensure accuracy and compliance.
Resolve issues independently using business knowledge and escalate process or system concerns to the Team Lead when required.
Maintain confidentiality of sensitive technical, financial, and commercial information while supporting internal and external stakeholders.
Participate in continuous improvement initiatives related to project tracking, reporting, and administrative processes.

Bachelor’s degree in Business Administration, Commerce, Science, or equivalent qualification.
A minimum of 3 years of relevant experience in project administration, operations, or coordination roles.
Hands-on experience with ERP systems (preferably IFS and SAP) and standard project management processes.
Strong proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
Ability to work effectively in a fast-paced, matrix environment and manage multiple priorities.

Comprehensive mindfulness programs with a premium membership to Calm
Volunteer Paid Time off available after 6 months of employment for eligible employees
Company volunteer and donation matching program – Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.
Employee Assistance Program
Personalized wellbeing programs through our OnTrack program
On-demand digital course library for professional development
…….and other local benefits!

Project Administrator

Key skills