Administrative Assistant – Information Systems

Role Overview

• Input and retrieve data from a computer including specialized software programs for the IT division
• Maintain files and records, including organizing and establishing appropriate filing processes
• Greet customers in-person, online, and on calls and answer questions about services
• Type reports, forms, and other documents
• Make copies and operate general office equipment and machines
• Provide information from reports and records, including confidential information
• Design and edit forms and correspondence for final review
• Transcribe documents from audio files
• Process and distribute incoming and outgoing mail and correspondence
• Maintain calendars and schedule meetings, appointments, and conferences
• Take notes at meetings as needed
• May assist with bookkeeping responsibilities, including handling cash, program budgets and expenditures
• Handle billing, requisitions, and purchase orders
• May assist with payroll and time tracking responsibilities
• Perform other related duties as required

Requirements

• High School Diploma or equivalent (GED)
• Two (2) years of clerical experience
• An equivalent combination of job-related education and experience (substituting each 1 year of post-secondary education/training for 6 months of experience)
• Specific experience using specialized computers or software packages may be required
• A valid, lawful Driver license may be required

Benefits

• free admission to the Provo Recreation Center, Peaks Ice Arena Public Skating, and Provo Shooting Sports Park
• a free Provo City Library Card
• a 25% discount on Provo Recreation Center memberships (direct family only)
• discounts from various local and national vendors