Administrative Assistant – Executive Director

Role Overview

• Assists the Executive Director with the daily operations of the Center for Spirit-Empowered Research.
• Effectively manages the Center for its smooth operation and executive presentation.
• Manages purchasing, calendar, scheduling, filing, facility, and budgeting operations of the Center.
• Manages communications, travel, and financial operations of the Executive Director.
• Creates travel, event, and budget reports for the Executive Director; assists in annual and semiannual Board reports as well as project developmental materials under the Director's oversight.
• Takes meeting minutes, maintains files and photos of Center administration, manages work orders or facility-related needs.
• Maintains the Global Network of Spirit-Empowered Scholars (GNSES) database, emails, and quarterly communiques.
• Manages PhD residency weeks, colloquia, book talks, and the Center's relationship with the College of Theology and Ministry.
• Maintains scholarship finances and records, working with College of Theology and Ministry for disbursements and awards.
• Facilitates the daily flow of students and visitors to the floor, answering phones, questions, reserving room, etc.
• Upholds Library policies in receiving guests, faculty, VIPs, tours, groups.
• Organizes and hosts Center events including guest speakers, donor visits, book launches, celebration events.
• Set up and reception, design and seating, scheduling IT or photography as necessary.
• Produces department posters, invitations, Zoom links, thank you's, and follow-up.
• Arranges guest speaker needs including hotels, honorariums, and reimbursements.

Requirements

• Bachelor's degree in Theology or related field required
• Graduate Theology degree preferred
• Minimum of 2 years administrative assistant experience
• Familiarity with ORU platforms and systems desirable (Vision, Jaggaer, OMNI)
• Professional demeanor
• Organizational leadership and attention to detail
• Excellent oral and virtual communication skills
• Familiarity with webpage design and social media platforms
• Excellent reading, writing, and grammatical skills
• Excellent interpersonal and customer service skills
• Computer literacy with proficiency in Outlook, Office, Publisher, Adobe Pro, Zoom; website design (e.g. OMNI) and social media platforms desirable.
• Reception abilities; facility in articulating information clearly and distinctly for the purpose of disseminating information to constituencies.
• Self-motivated, flexible, ability to multi-task and troubleshoot
• Must have the ability to effectively communicate with persons from a variety of cultural backgrounds.

Benefits

• Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.