Assist legal assistants and other administrative staff with administrative tasks, including: Attorney time entry
Prepare/organize binders/notebooks
Organize files (paper and electronic)
Maintain electronic document files; downloading and saving
Coordinate/schedule messenger, overnight delivery or courier services as needed
Assist with travel arrangements
CLE registration
Assist legal assistants with new business intake tasks, including: Run conflicts checks
Open new client and matter files
Assist legal assistants and with expense and accounting-related tasks, including: Prepare, submit, and track expense reimbursement reports
Process and track vendor invoices
Process check requests
Review and edit prebills and invoices
Attend training classes
Communicate clearly with all appropriate team members on project status
Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

1+ years’ experience in a professional office preferred
GED or High School Diploma
Ability to read and write English
Self-starter with a high degree of attention to detail
Highly organized and accurate
Ability to accurately type 50+ wpm
Excellent grammar and proofreading skills
Ability to express self effectively, both orally and in writing
Basic knowledge of Microsoft Office products
Ability to prioritize tasks and to complete projects with minimal supervision
Ability and willingness to learn new programs and program updates
Strong time management skills
Ability to work in a team-oriented, service-focused environment and to handle stressful situations in calm, composed manner.
Ability to follow client confidentiality guidelines
A highly professional demeanor and appearance – adhere to dress code
Firm commitment to providing customer service excellence
Ability and willingness to work overtime as needed or requested

Administrative Legal Assistant

Key skills