Project Accountant

Role Overview

• Prepare and submit timely and accurate billing documents and AIA payment applications.
• Submit billing through customer portals, as required.
• Assist with job set up in ERP system and understand financial impact.
• Assist with processing change orders in ERP system and understand financial impact.
• Monitor job status and performance.
• Set up and maintain all documentation for subcontractors associated with Projects.
• Enter Subcontractor invoices for Project Managements approval and ensure all documentation is received.
• Release subcontractor invoices to be paid.
• Monitor and respond to job cost email requests.
• Collaborate with the Project Coordinators and Project Managers.
• Prepare Sales Tax affidavits and maintain Sales Tax documents related to exemption status.
• Assist with project accounts payables and receivables, including communicating with subcontractors, vendors, and customers regarding invoices and billing errors.
• Maintain communication with General Contractors and Owners of projects to ensure they have received everything from an Accounts Receivable standpoint to pay MSS timely.
• Follow up with General Contractors on payment status.
• Attend project meetings, as requested.
• Attend Job Status Review meetings to ensure accuracy on jobs and close jobs timely.
• Provide documentation for internal and external auditors.
• Communicate with all staff, Project Managers, Customers and Vendors to ensure proper reporting.
• Periodic visits to regional offices, which may or may not require overnight travel.
• Follow established procedures to accomplish various clerical, contract administration, and accounting duties.
• Maintain understanding of the financial impacts from projects per region.
• Other such duties and responsibilities as assigned by the company from time to time.

Requirements

• Job cost and construction experience is required for this position.
• Basic accounting principles including percentage-of-completion revenue recognition is preferred.
• Construction AIA forms experience required.
• An Associates degree in accounting, Finance, or a related field is required.
• Bachelors degree in accounting is preferred.
• At least two years of related experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail with a high level of accuracy in data entry and record-keeping.
• Ability to work independently and complete duties and projects with little direct supervision.
• Ability to accurately work under pressure and meet deadlines.
• Ability to report project details to Accounting Management.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Problem-solving skills and ability to resolve conflicts with customers diplomatically.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Experience working with financial software and ERP systems, Viewpoint Vista preferred.
• Proficiency in Microsoft Excel.
• Must successfully pass a background check.

Tech Stack

• ERP

Benefits

• Medical/Dental/Vision Insurance
• 401k with Employer Contributions
• PTO
• Paid Holidays
• Employee Assistance Program
• Long-term Disability
• Short-term Disability
• Flexible Spending Plan
• Health Savings Plan