Senior Business Coordinator, Procurement Buyer

Role Overview

• This position is necessary to process product, supply and service procurement requests for all OhioHealth Hospitals, Free Standing Emergency Departments, Medical Campuses, Urgent Care, OhioHealth Physician Group (OPG), OhioHealth at Home, Hospice and all corporate entities in accordance with professional standards and established procedures
• This position is needed to ensure that all procurement requests accurately reflect clinical and cost accounting requirements, alignment with preferred and contracted suppliers, and that the receipt of requests meets customer expectations
• The Sr. Business Coordinator positions are each accountable for managing approximately $120M in annual purchase order volume, 300,000 purchase order lines, and align with approximately 1400 vendors
• Expediting of product critical to patient care is the responsibility of this position
• Serves as the central point of contact for ordering capital, minor equipment, supplies and services for the organization using Workday
• Reviews and makes recommendations on non-contracted purchase order lines
• Responsible for timely processing of requisitions and purchase orders while ensuring order accuracy by reviewing pricing, attachments (quotes/contracts), spend categories, comments and other Workday fields as necessary
• Ensures high priority requisitions are processed timely to meet patient care requirements and customer expectations
• Reviews non-catalog purchase requests and identifies if there is already a contracted system standard available
• Proactively works with approximately 1500 assigned suppliers and supports the 2,500 OhioHealth requesters to ensure orders are accurate and complete
• Resolves procurement issues such as supplier or manufacture backorders, substitutions, or cancelled orders and requires that they keep customers abreast of the resolution
• Provides procurement process and policy education to associates at all levels across the entire organization
• Collaborates with Requesters, Strategic Sourcing, Accounts Payable, Value Analysis and Data Integrity on topics such as vendor requests, product requests, pricing adjustments/match exceptions
• Attends strategic contract services meetings in order to understand and support product/service standardization efforts and the dynamics of current supplier relations
• Focus on safety, quality and efficiency in performing job duties

Requirements

• High School or GED (Required)
• Bachelor’s Degree preferred, High school Grad or GED with 10 years procurement Experience, or associate degree with 5 years procurement Experience
• Must have working knowledge of Microsoft products including Outlook, Calendar, Teams, OneNote, Excel, Word and PowerPoint
• Proficiency in using calendar reminders and scheduling meetings
• Excellent computer skills and typing proficiency
• Experience with Cisco Jabber and WebEx or similar tools
• Prior remote work experience with proven productivity and the ability to work electronically and ‘paper-lite’
• Workday ERP for Supply Chain
• Professional customer service and training skills
• Experience sourcing clinical and non-clinical services and supplies
• Excellent written and verbal communication and problem resolution skills
• Experience with or knowledge of accounts payable, contracting, inventory, data integrity and receiving processes
• Solid understanding of the procurement cycle and methodologies

Tech Stack

• ERP

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Flexible work arrangements
• Professional development