Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling, focus time, and timely communication.
Coordinate meetings, manage follow-ups, flag priorities, and respond on behalf of the CEO when appropriate.
Track daily and weekly tasks across the CEO’s business and personal operations using Notion or similar tools.
Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion.
Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements.
Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations.
Serve as the central communication link between the CEO, internal team, and external partners.
Provide structured updates and summaries on priorities, progress, and deadlines.

3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
Excellent written and verbal communication skills.
Tech-savvy and comfortable working in digital ecosystems (Slack, Notion, Google Workspace, etc.).
Strong organizational and prioritization abilities.
Proven ability to manage sensitive information with discretion.
Proactive, self-directed, and thrives in an environment with evolving needs.
Experience managing both business and personal responsibilities for a founder or executive is a plus.
Basic knowledge of bookkeeping, reporting, or data entry preferred.
Technical Requirements: Reliable high-speed internet and a modern home office setup.

Executive Assistant – CEO Support

Key skills