Construction Site Administrative Assistant

Role Overview

• You will support the Operations Manager and Project Managers with administrative tasks.
• This includes time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow.
• Assist with procurement, onboarding, and closeout coordination.
• Oversee setup, execution, billing, and tracking projects.
• Coordinate internal/external meetings, and manage project info flow.
• Submit expense reports, process per diem/check requests, approve fuel invoices.
• Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates.
• Upload/download project docs, create warranty letters, O&Ms, and manage closeout/postmortem reviews.
• Reserve training rooms, order food for meetings, type correspondence, coordinate travel.

Requirements

• Advanced Proficiency in Microsoft Excel for project tracking and reporting
• Experience coordinating travel and supporting field logistics
• Ability to assist with cost tracking and basic budget updates
• Familiarity with AIA documentation and Schedule of Values support
• Experience maintaining project records including submittals, RFIs, and logs
• Ability to manage document control and distribute updated files to field teams
• Experience coordinating meetings and maintaining organized project documentation
• Strong communication and organizational skills in a construction jobsite environment
• 1-year Great Plains experience (preferred)
• 1-year ProCore experience (preferred)

Benefits

• 401K with 50% employer match up to first 5%
• Insurance options including medical plans with Flexible Spending and/or Health Savings Accounts
• Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities