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Construction Site Administrative Assistant at LINX LLC | JobVerse
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Construction Site Administrative Assistant
LINX LLC
Website
LinkedIn
Construction Site Administrative Assistant
United States
Full Time
2 hours ago
$20 - $28 USD
No H1B
Apply Now
Key skills
Communication
About this role
Role Overview
You will support the Operations Manager and Project Managers with administrative tasks.
This includes time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow.
Assist with procurement, onboarding, and closeout coordination.
Oversee setup, execution, billing, and tracking projects.
Coordinate internal/external meetings, and manage project info flow.
Submit expense reports, process per diem/check requests, approve fuel invoices.
Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates.
Upload/download project docs, create warranty letters, O&Ms, and manage closeout/postmortem reviews.
Reserve training rooms, order food for meetings, type correspondence, coordinate travel.
Requirements
Advanced Proficiency in Microsoft Excel for project tracking and reporting
Experience coordinating travel and supporting field logistics
Ability to assist with cost tracking and basic budget updates
Familiarity with AIA documentation and Schedule of Values support
Experience maintaining project records including submittals, RFIs, and logs
Ability to manage document control and distribute updated files to field teams
Experience coordinating meetings and maintaining organized project documentation
Strong communication and organizational skills in a construction jobsite environment
1-year Great Plains experience (preferred)
1-year ProCore experience (preferred)
Benefits
401K with 50% employer match up to first 5%
Insurance options including medical plans with Flexible Spending and/or Health Savings Accounts
Disability, Dental and Vision
8 Paid Holidays
3 weeks Paid Time Off (PTO) combining sick pay and vacation days
Career growth opportunities
Apply Now
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