Account Coordinator, Profsoft Administrator

Role Overview

• Administration: Retrieving data from ProfSoft and preparing spreadsheet-based reports, including analysis of WIP and debtors on request
• Extracting leave reports for HR
• Liaising directly with ProfSoft regarding problems with programmes of all applications
• Assisting staff when experiencing problems with ProfSoft.
• Assisting Finance Department during periods of leave to capture receipts, debtor queries, contacting the bank re queries on bank statement etc
• Extracting and emailing reports daily for staff. ie; employee reports, wip or debtors
• Monthly extracting and emailing of reports for partners
• Updating fees in ProfSoft and extracting and emailing of all invoices
• Extracting and emailing various reports at month-end from ProfSoft for accounts department
• Data Capturing: Capturing and updating/amending client information in ProfSoft
• Maintenance of ProfSoft i.e., cleaning up of old information
• Assisting staff when out of office by capturing their timesheets should they experience problems
• Filing: Maintaining own filing system
• Assisting clients telephonically re queries on debtors

Requirements

• Exceptional organisational skills with the ability to manage multiple tasks with conflicting demands and timeframes.
• A strong attention to detail
• A flexibility and willingness to learn and ‘get the job done’.
• The ability to function well in high-pressure situations and meet deadlines.
• A good command of English, both written and verbal.
• Be Computer literate (MS Office)