IT Procurement Specialist

Role Overview

• Manage IT Procurement: Coordinate procurement of software licenses, monitor deliveries, and help resolve vendor or billing issues.
• Research vendors and compare offers to identify cost-effective solutions.
• Request and review quotes, negotiate pricing when possible.
• Coordinate with suppliers regarding orders, deliveries, and procurement-related questions.
• Monitor market trends, pricing models, and vendor offerings to identify cost optimization opportunities.
• Manage IT Assets and Licenses: Maintain accurate records of software licenses and vendor contracts.
• Track the lifecycle of IT assets, including purchase, allocation, renewal, warranty, and end-of-life.
• Track purchased assets and ensure internal inventory systems remain up to date.
• Provide teams with visibility into software usage and resources.
• Support Financial and Contract Processes: Coordinate the contract approval and signing process with internal stakeholders.
• Review invoices and ensure they match agreed terms.
• Track procurement expenses and coordinate with the Finance department.
• Identify opportunities to optimize IT spending and improve procurement efficiency.
• Assist in resolving payment discrepancies or processing issues.
• Support teams in budget planning for software and IT infrastructure.
• Improve Procurement Operations: Maintain procurement documentation and internal knowledge pages (e.g., Confluence).
• Help standardize and improve procurement workflows across teams.
• Support the setup and management of external services required by the company.

Requirements

• 2+ years of experience in IT procurement, vendor management, or IT asset management.
• Experience working with major software licensing or infrastructure vendors.
• Understanding of procurement processes, contracts, and vendor communication.
• Ability to work with financial documents, invoices, and budgeting processes.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and priorities simultaneously.
• English level
• B1 and above.
• Russian level
• B2 and above.
• Strong communication and collaboration skills.

Benefits

• Full-time remote work opportunities and flexible working hours
• Private insurance
• Additional 1 Day Off per calendar year
• Sports program compensation
• Comprehensive Mental Health Programme
• Free online English lessons with a native speaker
• Generous referral program
• Training, internal workshops, and participation in international professional conferences and corporate events.