Plan and execute regional dinners, partner lunches, conferences, speaking events, and on-site activations
Own logistics end-to-end: venue sourcing, reservations/contracts, menus, AV, staffing, run-of-show, and day-of coordination
Build event briefs for the field team (objectives, attendee list, talk tracks, materials checklist, follow-up plan)
Manage invitation workflows, RSVP tracking, headcounts, and attendee communications
Ensure all confirmations are locked 24–48 hours prior
Manage conference booth needs: booth ordering, vendor deadlines, shipping/drayage coordination, setup requirements, and onsite readiness
Create repeatable playbooks and checklists for each event type to eliminate last-minute scramble
Coordinate signage, collateral, table materials, and display assets; ensure on-brand execution
Create branded virtual invitations and digital event materials to support webinars, CE programs, and regional activations
Own swag ordering and production across apparel and promotional items
Maintain inventory counts, storage, packing, and shipping to reps and events
Build standardized “field kits” and maintain an approved asset library
Produce post-event recaps: attendance, leads captured, meetings booked, learnings, and recommendations

BA/BS degree or equivalent practical experience
2–5+ years of experience in relevant areas such as field marketing, event operations, marketing operations, sales enablement, executive/event coordination, or commercial operations
Demonstrated ability to manage logistics-heavy programs end-to-end
Proficiency with common business tools (Google Workspace, Excel/Sheets, PowerPoint/Slides) and project tracking tools
Comfortable working cross-functionally with Marketing, BD/Sales, Operations, and external partners
Experience in healthcare, mental health, or referral-driven growth environments
Familiarity with CRM basics (Salesforce) for lead routing and follow-up tracking
Light creative production literacy (print specs, proofing, vendor file requirements)

Field Marketing Operations Coordinator

Key skills