Assist the Property Manager in collecting and entering monthly rents and tenant sales in Yardi;
Reconciling tenant accounts and preparing statements;
Provide administrative support to the Property Manager;
Update and maintain tenant/vendor files as well as their insurance and utility account tracking;
Prepare correspondence and distribute tenant letters as necessary;
Record meeting minutes as required;
Assist in resolving tenant issues including reviewing and interpreting tenant leases;
Provide additional assistance in resolving day-to-day issues as required;
Maintain accounting / invoicing procedures in conjunction with Head Office, including processing supplier invoices, entering purchase orders into Yardi and preparing monthly tenant service invoices;
Assist the Property Manager(s) with preparation, entry and tracking of annual budget and obtaining necessary reports;
Coordinate regional/ General & Administrative operations and expenses;
Other duties / projects as required.

College Diploma or Certificate in Office Administration;
Basic knowledge of Accounting Principles;
Minimum 3 years of previous relevant experience in an administrative role with exposure to Accounts Receivable/Accounts Payable;
Proven customer service and communication skills;
Strong computer skills with proficiency in Word, Excel and Outlook;
Proven organizational skills and ability to meet deadlines;
Ability to work both independently and as part of a team;
Experience in Yardi is an asset.

An Extensive Health and Benefits Program that includes health and dental benefits starting on day one, healthcare and wellness/lifestyle spending accounts, access to an employee family and assistance program, virtual healthcare services, and other resources to support your overall well-being.
A Comprehensive Retirement Program to help prepare you for your future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.
Work/Life Balance that prioritizes you. Enjoy flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.
Professional Growth and Development opportunities to advance your skills and grow your career through our continuing education reimbursement, mentorship and leadership development programs, on-demand online learning, and cross-functional training opportunities.
Additional Perks and Benefits that include paid time off, parental leave top-up, employee discounts, referral and recognition programs, and year-round opportunities to connect through community initiatives, committees, and social events.

Property Administrator

Key skills