Own complex calendar management, prioritization, and sequencing across internal and external stakeholders. Anticipate conflicts, propose trade-offs, and proactively re-sequence based on shifting business priorities.
Manage end-to-end travel logistics, including itineraries, accommodations, and ground transportation.
Process and reconcile expenses accurately and on time.
Prepare leaders for meetings by collecting agendas, pre-reads, and decks for the following day’s meetings.
Conduct intake with each ELT leader to understand support preferences and adjust approach per each leader, continuously adapting support as leadership dynamics evolve.
Collect, organize, and quality-check decks and materials for executive, leadership, and cross-functional meetings.
Build, maintain, and own decks for org-wide meetings, ensuring clarity, consistency, and strong narrative flow. Coordinate proactively with presenters.
Partner with leaders and People/Comms teams to collect change management communications and supporting materials.
Own the quarterly process for collecting, collating, and finalizing all board materials for their respective ELT members.
Support leaders in preparing for meetings with new stakeholders by providing context, bios, agendas, and logistics.

Proven experience supporting multiple C-level executives in a fast-paced, remote environment
Experience operating within a software organization is preferred
Able to navigate evolving priorities and undefined situations with clarity, maintaining momentum and ensuring work progresses effectively
Outcome-oriented with a strong growth mindset and focus on continuous improvement
Demonstrates composure and sound judgment under pressure
Proficient in leveraging modern tools and technology to drive efficiency and maximize impact.

Unlimited PTO: Trust-based time off so you can recharge and bring your best self to work.
Comprehensive benefits: Medical, dental, and vision coverage to support you and your family’s health and well-being.
Learning & development programs: Access to training, mentorship, and development resources to grow your skills — from HR operations to total rewards strategy.

Executive Assistant

Key skills