Executive Assistant

Role Overview

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare and coordinate logistics for meetings.
• Screen and prioritize incoming communications (emails, calls, mail) and respond or delegate as appropriate.
• Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.
• Facilitate communication and collaboration across executive leadership teams as needed.
• Handle sensitive information with the highest level of confidentiality and integrity.
• Exercise sound judgment in all communications and decision-making.
• Ensure the Executive’s office runs smoothly and is equipped for daily operations.
• Liaise with IT, HR, Legal, and other corporate functions as needed.
• Manage special projects and other duties as assigned.

Requirements

• Bachelor’s degree or equivalent experience required.
• 2+ years of experience supporting senior executives, ideally within large, complex organizations.
• Proven ability to manage multiple tasks and priorities seamlessly with excellent attention to detail.
• Outstanding written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite, calendar management tools, and virtual collaboration platforms (e.g., Teams, Zoom).
• Strong interpersonal skills; able to build relationships and work effectively with diverse teams and external partners.
• High degree of professionalism, integrity, and discretion.
• Ability to work independently and anticipate needs in a fast-paced, ever-changing environment.

Benefits

• medical
• dental
• vision
• 401(k) plan
• life insurance coverage
• disability benefits
• tuition assistance program
• PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement