Provide day-to-day administrative and operational support for the People Operations Team
Support staff scheduling coverage, service logs, and timekeeping review
Assist with recruiting coordination and provide routine administrative tasks
Review submitted service logs for accuracy and completeness
Compare submitted service logs against HR timekeeping systems and flag discrepancies
Follow up with employees and managers to resolve missing or incorrect time entries
Coordinate corrections and confirm updates are completed by deadlines
Prepare service logs for invoicing
Review daily callouts and help to identify coverage needs
Maintain accurate schedule updates and communicate changes promptly
Review resumes and support candidate screening coordination
Assist with recruiting efforts, including interview scheduling and candidate communications
Maintain organized recruiting documentation and status tracking
Monitor group mailboxes and route requests to the appropriate person/team
Respond to routine inquiries using templates or standard guidance
Track open items and follow up to ensure timely resolution
Complete accurate data entry in HR and operational systems
Maintain logs, trackers, and documentation with high attention to detail
Support audits and reporting by keeping records organized and up to date

1+ years of administrative, HR support, or operations experience (preferred)
Strong attention to detail and ability to handle confidential information
Excellent written and verbal communication skills
Strong organizational skills and ability to manage multiple priorities
Proficiency with email, calendars, spreadsheets, and shared inbox tools
Reliable internet connection and ability to work independently in a remote setting
HRIS/timekeeping system exposure
Recruiting coordination or ATS familiarity
Experience managing shared/group inboxes

Fully Remote
Monday – Friday schedule with morning availability for scheduling support (6:30 AM – 3:00 PM PST)

Administrative Assistant

Key skills