Administrative Assistant

Role Overview

• Provides day-to-day administrative and operational support for the People Operations Team
• Supports staff scheduling coverage, service logs and timekeeping review, support for recruiting coordination
• Provides routine administrative tasks to ensure smooth People Operations processes
• Reviews submitted service logs for accuracy and completeness
• Compares submitted service logs against HR timekeeping systems and flags discrepancies
• Follows up with employees and managers to resolve missing or incorrect time entries
• Reviews daily callouts and helps to identify coverage needs
• Coordinates with relevant staff/teams to ensure shifts are covered
• Maintains accurate schedule updates and communicates changes promptly
• Assists with recruiting efforts, including interview scheduling and candidate communications
• Monitors group mailboxes and routes requests to the appropriate person/team
• Completes accurate data entry in HR and operational systems
• Maintains logs, trackers, and documentation with high attention to detail

Requirements

• 1+ years of administrative, HR support, or operations experience (preferred)
• Strong attention to detail and ability to handle confidential information
• Excellent written and verbal communication skills
• Strong organizational skills and ability to manage multiple priorities
• Proficiency with email, calendars, spreadsheets, and shared inbox tools
• Reliable internet connection and ability to work independently in a remote setting
• HRIS/timekeeping system exposure (preferred)
• Recruiting coordination or ATS familiarity (preferred)
• Experience managing shared/group inboxes (preferred)

Benefits

• Fully Remote