Assistant, Risk Management

Role Overview

• Create electronic undertakings via Intapp Walls for review, grant access to restricted workspaces, troubleshoot and resolve access issues in iManage and Intapp Time.
• Maintain and manage Risk Management workspaces and files including documents relating to: firm’s securities trading policy; firm’s list of restricted securities and internal trade inquiries; insurance documents and certificates; engagement letters and umbrella letters; and database of lawyer directorships.
• Maintain Risk Management and Conflicts & Records Torysnet sites, update and ensure accuracy of content (including liaising with other departments for regular review of Code of Conduct policies).
• Draft and update template documents, presentations and policies.
• Coordinate certain file management functions, including inquiries from regulators, litigation holds, destruction requests and transfer requests.
• Assist Risk Management team with administrative support including: responding to conflict search-related inquiries; uploading OCGs to Torysnet; drafting correspondence; scheduling meetings, booking boardrooms, maintaining schedules, coordinating travel arrangements, completing expense reports, preparing courier packages, printing, photocopying, etc.
• Prepare annual applications for professional liability insurance, cyber insurance, employment practices liability insurance and D&O insurance to Canadian Lawyers Liability Assurance Society for General Counsel’s review.
• Prepare correspondence related to insurance coverage and claims to LawPro and CLLAS and manage corresponding workspace.
• Participate and support various departmental projects and initiatives as required.

Requirements

• Post-secondary degree or diploma in office administration, or a related field, or equivalent experience to successfully complete the essential requirements of the role.
• Minimum 1 year of related experience, preferably within a law firm or professional services firm.
• Proficient in MS Office product suite.
• Strong working knowledge of an electronic document management system.
• Experience with 3E, Intapp Walls, and SharePoint an asset.
• Strong client service orientation combined with the ability to manage multiple client needs at the same time.
• Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
• Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
• Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
• Exceptional attention to detail.
• Sound judgment including the ability to deal with confidential information with utmost discretion.
• Ability to learn new technology quickly and apply knowledge.
• Strong research, analytical abilities and problem-solving skills.