Project Information & Systems Administrator

Role Overview

• Administer Deltek PIM on a day-to-day basis.
• Manage user lifecycle administration, including new starters, leavers, permission changes, and record updates.
• Set up new projects and maintain project information to support accurate project accounting.
• Ensure the PIM database is accurate, resolving legacy data issues and monitoring data quality.
• Upload and organise documents in the Document Management System (DMS).
• Deliver user training and onboarding sessions as required.
• Troubleshoot and resolve system issues with users and Deltek Support.
• Extract and log key information from documents, including commercial and project metadata.
• Conduct research to source relevant industry and market information.
• Perform data collection, cleansing, and structured data entry across PIM and Excel datasets.
• Support ad hoc administrative tasks.

Requirements

• University degree or equivalent relevant experience.
• Experience working with business systems or administrative platforms.
• Comfortable working with high volumes of structured information.
• Intermediate MS Excel skills (lookups, pivot tables, data cleaning).
• Strong numeracy and high accuracy in data entry.
• Excellent attention to detail and organisational skills.
• Strong communication skills for supporting and training users.
• Ability to identify and resolve user issues.
• Ability to work independently and collaboratively.
• Ability to manage multiple tasks and prioritise effectively.
• Experience with Deltek PIM, Deltek Project Accounting, or similar systems.
• Experience within architecture, engineering, or construction.
• Experience supporting project accounting or project lifecycle processes.
• Prior involvement in data cleansing or system housekeeping tasks.

Benefits

• Professional development opportunities