Project Coordinator

Role Overview

• Coordinate the effective delivery of projects for the business covering: oversight of ETAs for projects, administrative support for managing projects, resourcing related matters, and compliance & quality assurance for project delivery.
• Assist the Project Managers with a range of activities throughout the project lifecycle, including due diligence, project governance, risk mitigation, hardware allocation, reporting and evaluation, to achieve project plan outcomes and requirements within agreed scope.
• Support the Project Manager in monitoring and updating D-Tools and the Project Portal for active projects under management.
• Proofread, amend, and offer feedback regarding documentation, when necessary, i.e. contracts, O&M Manuals, and sub-contractor agreements.
• Manage the preparation of documentation including but not limited to PCDs, SWMS, and assist PMs with budget reports for projects.
• Provide service and support to external customers as required, including client-side requirements for Inductions, SWMS, insurance information, etc.
• Confirm handover template and project information loaded to project folder.
• Ensure all appropriate collaborators to the project have access in D-tools.
• Collaborate with Sales, Engineering, Warehousing & Logistics and other Business Services ensuring the Project Managers are supported in the delivery of the Client E2E process.
• Assist the PMs in managing hardware deliveries to site in coordination with Warehousing & Logistics.
• Highlight to PMs any ETA issues
• delays Vs when hardware is required.
• Follow up with engineering, under PM instruction, if there are any issues with procurement and alternative options are required.
• Ensure As-Builts are provided by commissioning technician/site lead to engineering.
• Manage the compilation of manuals & reference guides as part of project deliverables and proofread material prepared by others.
• Assist Project Managers with tasks associated with close out of projects
• including PCDs, Box folders & Portal.
• Coordinate the reallocation of equipment post project delivery either returning to suppliers or adding to stock.
• Ensure activation of maintenance where applicable.
• Contact customer/ end user after completion for feedback on installation and feedback on service/maintenance after 3 months.
• Onboard contractors, including coordination of sub-contractor agreements, insurances, schedule of rates, availability forecasting etc.
• Assist with scheduling labour for upcoming works/ projects etc.
• Assist the operations manager and PMs in completing the SWMS for each project.
• Schedule technician toolbox meetings and general technician requirements – including but not limited to uniforms, purchasing of assets – replacement tools etc.
• Assist the operations manager with interstate support requirements when required.
• Maintenance, clean up and close out of backend documentation.
• Receive and process subcontractor invoices as required.
• Other duties as specified by the Operations Manager from time to time.

Requirements

• 1-2 years of relevant experience as project coordinator (administrative position)
• A proactive, highly adaptable and flexible person.
• Must be able to manage conflicting priorities and critical deadlines
• Have excellent communication and organisational skills
• Proficient in providing professional administrative support to the operations Team and projects group.

Benefits

• Potential annual bonus: PHP 3,000 for achieving KPIs (Terms and conditions apply)
• Working Device: Will be provided
• Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
• Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
• Inclusivity: Be part of an inclusive and diverse workplace that values your contributions.