Support tracking of Technology budgets (OPEX/CAPEX), including invoice validation and cost allocation
Support the day-to-day management of purchase orders, vendor invoices, and recurring payments
Keep software licence and subscription records up to date, including renewals and compliance
Maintain IT asset registers and assist with audits and tracking assets through their lifecycle
Coordinate vendor documents, keeping track of contracts, key dates, and renewal timelines
Validate vendor invoices against contracts and agreed pricing.

Relevant qualification in Business Administration, Finance, Information Systems, Accounting, or a related field (desirable)
Experience or training in financial administration, procurement, or contract coordination is an advantage
Familiarity with ERP systems (e.g. Oracle, SAP) and strong Excel skills for tracking and reporting
Good understanding of administrative processes, with strong organisation and attention to detail
Ability to manage multiple tasks, trackers, and deadlines in a structured way
3–5 years’ experience in an administrative, finance support, procurement, or vendor coordination role
Hands-on experience managing invoices, purchase orders, and budget tracking
Exposure to software licensing, subscriptions, or telecom billing is beneficial
Comfortable working with cross-functional teams such as IT, Finance, Procurement, and vendors
Experience working in structured environments with clear processes, approvals, and compliance requirements

IT Administration Coordinator

Key skills