Manage documents and keep physical and digital files up to date in network folders;
Upload and monitor document signatures on the Docusing platform;
Collect invoices and payment receipts from the finance team, verify project identification, scan, record in spreadsheets, archive digital copies and distribute physical copies to analysts;
Create photographic records of equipment purchased with public funds using the Fiscal.gov app;
Issue payroll payment receipts on the NEXXERA banking platform;
Monitor project status in CHANNEL;
Receive and send correspondence;
Submit financial reports to external public agencies;
Make copies of case files/process documents;
Maintain spreadsheets and attachments as required;
Use institutional systems to perform coordination activities with other areas;
Request materials through the GIMBA distributor platform and from the storeroom;
Open tickets for maintenance, SOLIPAS and other requests in the TASY system;
Together with analysts, track receipt of final opinions and update the corresponding KPI/indicator;
Stamp invoices with the information required by public agencies;
Provide support to analysts and managers in the area.

Bachelor's degree completed in Accounting, Business Administration, Finance, Economics or Law;
Required: computer skills and intermediate-level MS Office proficiency;
Preferred: experience in financial or accounting areas.

Administrative Assistant – Project Management

About this role