Executive Assistant

Role Overview

• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, materials, and follow-up summaries.
• Track action items and ensure timely completion.
• Serve as a liaison between executives, clients, and internal teams.
• Organize and track purchases, expenses, and receipts.
• Assist with budgeting support and expense reporting.
• Maintain organized digital filing systems and records.
• Support light HR administrative functions (review coordination, document tracking, etc.).
• Research and register executives for conferences and industry events.
• Coordinate logistics including travel, accommodations, and schedules.
• Prepare briefing materials for events and speaking engagements.
• Provide administrative support to additional executives as needed.
• Balance competing priorities across multiple stakeholders.

Requirements

• 3+ years of experience as an Executive Assistant or similar role (supporting senior leadership preferred)
• Exceptional written and verbal communication skills
• Strong organizational and time management abilities
• High level of discretion and professionalism
• Ability to multitask and adapt in a dynamic environment
• Proficiency with tools such as Google Workspace, Microsoft Office, calendar tools, and communication platforms

Benefits

• Generous Paid time off.
• Career Growth Opportunities: We help you thrive, so together, we can grow. We provide opportunities to advance your career with a vast portfolio of businesses and a global footprint.
• Great Work Environment: We are proud of our company culture of collaboration and the recognition we have received for our diversity efforts.
• Employer shared Health Insurance cost
• Employer paid Disability Insurance
• Employer paid Life and AD&D Insurance
• Dental Insurance
• Vision Insurance
• Cancer Insurance
• Voluntary Life Insurance
• Paid Time Off
• Remote work environment
• Paid holidays