Contracts Administrator – Construction

Role Overview

• Manage incoming and outgoing contracts, ensuring accuracy and completeness
• Prepare, track, and follow up on quotes and RFQs (Requests for Quotation)
• Monitor project costs and maintain up-to-date quote tracking systems
• Follow up on invoices and assist in chasing outstanding payments
• Support basic scheduling and coordination of jobs and stakeholders
• Provide general administrative support/scheduling across projects from approval to execution
• Maintain organized records, documentation, and tracking systems
• Identify inefficiencies and proactively improve workflows and processes

Requirements

• Proven experience as a Contracts Administrator, preferably within the construction industry
• Strong organizational skills and exceptional attention to detail
• Proficient in Excel or Google Sheets for tracking, reporting, and data management
• Basic financial understanding (cost tracking, invoices, payment follow-ups)
• Ability to work independently and take ownership of processes
• Proactive, resourceful, and solutions-oriented mindset
• Strong communication skills (written and verbal)
• Prior experience supporting international clients is a plus