Executive Assistant

Role Overview

• Manage complex calendars for multiple SVP-level executives, including scheduling and coordinating meetings and events
• Coordinate executive travel, including accommodations, transportation, and meals, ensuring cost-effectiveness and policy compliance
• Prepare and organize materials for meetings, presentations, and conferences
• Serve as a primary point of contact for internal and external stakeholders, facilitating clear and timely communication
• Plan and execute logistics for onsite and offsite meetings, events, and conferences
• Provide administrative support, handle confidential information, and assist with special projects as needed

Requirements

• Bachelor’s degree or equivalent experience preferred
• 4–5 years of experience supporting multiple SVP-level executives as an Executive Assistant
• Strong calendar and travel management skills with exceptional attention to detail
• Excellent written and verbal communication skills, with professionalism across all organizational levels
• Highly organized, adaptable, and able to prioritize effectively in fast-paced environments while maintaining confidentiality
• Proficient in Microsoft Office Suite and capable of independent work, problem-solving, and occasional U.S. travel

Benefits

• Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment.
• Decisions related to hiring, compensation, training, or evaluating performance are made fairly.
• Equal employment opportunities to all qualified candidates and employees.