Manage busy executive calendars, triage emails, draft replies, schedule across US time zones, and protect focus time.
Respond to inquiries, prep meeting agendas, capture minutes/action items, and own follow-ups to completion.
Build task boards, track deadlines, and maintain status updates in tools like Asana/ClickUp/Trello; escalate risks early.
Create and maintain checklists, templates, and SOPs so recurring work becomes predictable and faster.
Conduct targeted research (vendors, tools, market info), synthesize findings, and prepare concise summaries or slide decks.
Clean up docs and folders, maintain naming/versioning standards, and ensure everything’s easy to find.
Categorize expenses, match receipts, prep simple invoices/credit notes, and coordinate with the accounting team (QuickBooks/Expensify basics).
Update records, log activities, prep lists/exports, and keep pipelines tidy (HubSpot/Salesforce or similar).
Arrange travel, prepare itineraries, and manage event logistics when required.
Follow data-handling policies, use MFA, and observe least-privilege access at all times.

3+ years in a Virtual Assistant/Executive Assistant/Operations role supporting C-level leaders or Senior stakeholders.
Tool fluency: Google Workspace (Docs/Sheets/Drive), Microsoft Office, Slack/Zoom/Teams, and at least one CRM.
Organization & Follow-through: You live by checklists, time blocking, and clear documentation; nothing falls through the cracks.
Excellent English (written & spoken): clear, friendly, and professional—your emails read like you mean business.
Problem solving: You turn vague asks into concrete next steps; you propose options, not obstacles.
Time-zone alignment: Comfortable working US business hours.
Nice-to-haves: Light bookkeeping, basic reporting/BI know-how, experience with Notion, Calendly, Zapier, Canva/Slides.

Permanent WFH with company-provided equipment (laptop, monitor, accessories).
15 days PTO annually + public holidays.
Growth via exposure to diverse US clients, tools, and modern remote practices.
Supportive, documentation-first culture with clear expectations and fast feedback.

Executive Assistant – Latin America

Key skills