Construction Project Coordinator

Role Overview

• Assist in developing and maintaining project plans, schedules, and budgets
• Coordinate timelines, milestones, and deliverables
• Track project progress and prepare management status updates
• Support labor, equipment, and material resource planning
• Assist with takeoffs and bid document preparation
• Maintain contracts, permits, drawings, change orders, submittals, and RFIs
• Prepare meeting agendas, minutes, and progress reports
• Ensure compliance with company procedures and regulatory requirements
• Assist with permit applications and environmental documentation
• Serve as liaison between field crews, office staff, and leadership
• Schedule meetings, inspections, and site visits
• Provide project updates to clients and stakeholders
• Coordinate with engineers, superintendents, and subcontractors to resolve issues
• Coordinate delivery and tracking of materials and equipment
• Review invoices and purchase orders against budgets
• Monitor subcontractor performance
• Assist with bid preparation and proposal submissions
• Track project expenses and budget variances
• Support project closeout documentation (warranties, as-builts, final reports)
• Support enforcement of company safety policies and OSHA/USCG regulations
• Track inspections, incidents, and corrective actions
• Help ensure work meets quality standards and client expectations

Requirements

• highly organized
• self-starter
• execution-focused
• construction professional
• ability to thrive in a fast-paced environment
• ownership of outcomes