Ensure the correct administration of supplier payments, making sure all invoices are recorded and processed within deadlines and in accordance with the company’s internal policies.
Record invoices in the financial system/ERP.
Verify invoice data to ensure compliance with contracts and purchase orders.
Monitor payment deadlines and flag any possible inconsistencies.
Support the organization and archiving of fiscal documents.
Communicate with suppliers to clarify invoices and payments.
Collaborate with Purchasing and Accounting to align processes.
Assist in preparing basic reports related to payments and supplier status.

Previous experience in administrative or financial routines, particularly with invoice entry and verification, is desirable.
Experience with ERP systems will be considered a differential.
High school diploma required; preferably pursuing a degree in Business Administration, Accounting, Economics or Engineering.
Basic knowledge of Microsoft Office (Excel, Word).
Familiarity with ERP systems (advantage).
Availability for a hybrid work arrangement (4x1) in São Paulo, SP.

Flexible working hours
Childcare support for children with disabilities
Variable compensation program
Private pension
Length-of-service bonus
Online therapy & nutritional counseling
Birth/newborn care package
Corporate university
Reimbursement for glasses and contact lenses
Medication assistance
Vaccination assistance
Market-standard benefits: Gympass, meal/food allowance (VR/VA), transportation voucher (VT), Health and Dental plans, Life insurance.

Administrative Assistant

Key skills