The Accounts Payable Specialist is responsible for accurately and promptly entering customer payables invoices
Maintaining and updating vendor information
Providing proactive and reactive communication and support to customers, vendors, and internal teams regarding payables information
Regularly monitor the payables email inbox and physical mail and ensure payables invoices are entered accurately and timely.
Expedite payables invoice entry and alert customers for urgent payables situations.
Process vendor address, phone and email updates initiated by notification from a vendor or customer
Communicate with customers and vendors to update vendors’ method of routing invoices
Reconcile vendor statements to ensure they are balanced
Research and reconcile payables issues, including payment adjustments, voids, stop payments, and re-issues
Review customer accounts for uncleared or unclaimed vendor payments
Communicate with payables vendors to provide information on invoices or payments
Obtain copies of W9s from vendors and ensure accurate 1099 processing
Provide training to customers and vendors regarding software features and best practices

Positive attitude with learning new skills and systems
High attention to detail
Strong organizational and time management skills with the ability to prioritize and work on multiple projects simultaneously
Excellent verbal, written, and interpersonal communication skills
Ability to work independently and collaboratively within a team
Self-motivated, adaptable and agile
Associate’s Degree or higher in business related study.
Prior experience with accounts payable.
Microsoft Office proficiency (Outlook, Excel, SharePoint, Teams etc)
Comfortable working with technology and productive within a hybrid work environment

Accounts Payable Specialist

Key skills