Oversee daily office operations to ensure efficiency and professionalism
Manage office supplies, equipment, and vendor relationships
Coordinate office maintenance, services, and facility-related needs
Serve as the primary point of contact for office-related inquiries
Provide administrative support to executives and team members
Manage complex and dynamic calendars for the CEO and CFO, including prioritization and scheduling of high‑impact meetings
Coordinate domestic and international travel arrangements, logistics, itineraries, and expense reconciliation
Prepare reports, presentations, and correspondence
Maintain organized filing systems (electronic and physical)
Act as a liaison between departments, clients, and external partners
Screen calls, emails, and visitors, directing inquiries appropriately
Coordinate internal communications and office-wide announcements
Support Senior Leadership Team meetings through agenda planning, coordination, and minutes
Plan, coordinate, and execute executive meetings, leadership offsites, customer visits, and special events
Prepare logistics, materials, and minutes, document decisions and track action items
Ensure all travel plans are optimized, accurate, and aligned with executive priorities
Manage company vehicles: emissions, tags, maintenance, etc.
Organize CPR training annually.

Associate’s or Bachelor’s degree in Business Administration or related field preferred
3–5+ years of experience in an administrative or office management role
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with office management tools or ERP systems is a plus
Strong organizational and time management skills
Excellent written and verbal communication
Ability to multitask and prioritize effectively
High level of professionalism and discretion
Problem-solving mindset with attention to detail
Proven ability to work under pressure, manage competing deadlines, and adapt to fast‑changing priorities
Strong professionalism and executive presence.

Senior Administrative Specialist

Key skills