Own complex, frequently shifting calendars for two C-level executives
Coordinate meetings across time zones; manage last-minute changes without losing composure
Arrange domestic and international travel—flights, hotels, ground transport—and handle changes quickly
Prepare agendas and briefing materials so executives walk into every meeting ready
Take notes and track follow-ups when requested
Handle expense reports, approvals, and administrative tasks with speed and accuracy
Triage inbound requests and route communications through Slack and other tools
Partner with internal stakeholders to identify and develop timely Ethics Share topics aligned to KoBold's company pillars
Manage a multi-step review and approval process involving presenters, leadership, and founders
Coordinate scheduling, slide preparation, and content review across multiple stakeholders
Ensure final presentations are polished, approved, and ready for company-wide all-hands delivery

7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment
Exceptional organizational and project management skills—you've owned multi-step workflows with multiple stakeholders before
Flawless attention to detail; you're the person who catches the typo in the deck title
Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems
Already experimenting with AI, or excited to learn
Professional, discreet, and unflappable under pressure
Available evenings and weekends when the situation calls for it
Team player who will pitch in beyond your immediate scope when needed.

Executive Assistant

Key skills