Calendar & Inbox Management: Own and safeguard executive calendars; optimize meetings for coaching sessions, strategic planning, and family commitments. Streamline communications, prioritizing urgent items and drafting responses with high discretion.
Strategic Operations & Project Ownership: Identify activities tied to revenue and growth. Take initiative on special projects (e.g., AI product development) from conception to completion independently.
Cross-Functional Coordination: Serve as the central communication hub and liaison between multiple business units, external partners, clients, and vendors.
Process Improvement & AI Enablement: Build systems and lightweight operating systems to streamline recurring processes. Be AI-forward by identifying opportunities to automate repetitive tasks and leveraging new tools.
Performance Management: Collaborate with leadership to define North Star KPIs; monitor progress, flag blockers, and ensure deliverables are completed with ownership and quality.
Logistics & Travel: Manage all travel arrangements, meeting coordination, and logistics for internal and external engagements.
Stakeholder & Family Alignment: Coordinate professional and family calendars to minimize conflicts, protecting personal energy and downtime.

3+ years of executive assistant, operations, or Chief of Staff-capable experience.
Fluent English (written and verbal) with exceptional interpersonal skills.
Proven Autonomy: Ability to work independently with minimal supervision and handle high-value, time-sensitive situations with composure.
Technical Proficiency: Tech-savvy with an aptitude for learning new tools and comfort with AI-enabled workflows and project management methodologies.
Strategic Judgment: Strong organizational skills and the ability to navigate ambiguity and "roll" with project timelines.
Ownership Mindset: High emotional intelligence, empathy, and the proactive ability to complete tasks without constant oversight.
Growth Orientation: Interest in scaling into a leadership role and supporting a visionary leader building multiple companies.
Values-Driven: Aligned with a mission to help clients grow; a collaborative, non-siloed thinker.

Executive Assistant – Strategic Operations Lead

Key skills