Senior Administrative Assistant, Specialist

Role Overview

• Perform administrative duties for one or more departments or units and provide various office support activities
• Support three separate leaders: 1) VP, Brand & Creative, 2) VP, Demand Generation, 3) VP, Strategy, Planning, Performance
• Support the leaders and department staff by scheduling, planning, and attending meetings as needed; provide administrative support including expense reporting and travel planning
• Act as a coordinator for departmental projects, following up on pending details, coordinating project activities, and ensuring deadlines are met
• Exercise considerable discretion and independent judgment while analyzing complex information requests and identifying trends or patterns
• Maintain and update distribution lists and organizational charts
• Coordinate departmental activities and events
• Coordinate departmental moves and serve as a liaison with IT for services, equipment, and system upgrades
• Assemble, analyze, and summarize information to support decision-making; prepare presentations, reports, summaries, and responses to inquiries using multiple information sources under general direction
• Support departmental budget processes, including running reports, basic budget analysis, and budget entries as needed

Requirements

• High school diploma or GED
• 5+ years of experience in related field
• Prior experience as an administrative assistant or in a similar professional support capacity
• Strong written and verbal communication skills, with the ability to work effectively with diverse personalities and working styles
• High energy level with the ability to manage multiple priorities in a fast ‑ paced environment
• Demonstrated desire to grow professionally, with strong business acumen and an interest in understanding organizational goals and operations
• Proficiency in Microsoft Office Suite (Teams, Excel, Word, PowerPoint, Copilot)

Benefits

• Medical, dental, and vision coverage along with numerous health and wellness programs
• Parental leave and support plus adoption and surrogacy assistance
• Career development programs and tuition reimbursement for continued education
• 401k match including an annual company contribution
• Work-life balance, flexibility, and the autonomy to do great work