Trade Show and Events Coordinator

Role Overview

• Plans, manages, and executes major and regional trade shows.
• Develops, manages, and oversees event project plan, budget, agenda, and timeline.
• Drives vendor and internal team deliverables to meet timeline and budget requirements.
• Provides on-site management for major trade shows, including set-up and tear-down.
• Works cross-functionally to optimize booth layout, and product displays for all trade shows.
• Responsible for materials ordering, arranging facilities, catering, hotels, transportation, off-site events, and other arrangements.
• Maintains strong relationships with major trade show associations to support and enhance Acumed’s industry presence.
• Serves as a liaison with vendors for assigned projects to ensure quality, customer satisfaction, and adherence to Acumed branding standards.
• Responsible for auditing trade shows and event expenditures monthly to ensure correct allocation of expenses.
• Reviews event invoices for accuracy and submit purchase orders for payment.
• Solicits feedback on the effectiveness of displays, lead retrieval, booth staff, etc., creates action plans and recommend improvements to increase vendor quality, decrease costs, and increase program quality.
• Assists with cadaveric labs.
• Conducts work in accordance with Acumed compliance policies.
• Documents surgeon expenses and report monthly.
• Processes event-related payments.
• Support other events as assigned.

Requirements

• Bachelor’s degree with a minimum of three years’ Trade Show and Event planning experience is required; Certified Meeting Professional (CMP) designation preferred.
• Ability to manage multiple priorities, be detailed oriented, and highly organized.
• Excellent writing, verbal communication, and presentation skills.
• Competency in creating PowerPoint presentations and utilizing Excel spreadsheets for activity tracking.
• Ability to work collaboratively and independently in a cross-functional and team-oriented environment.
• Proficient with Microsoft Office Suite.
• Ability to respond professionally to direction, and feedback.
• Strong verbal and written communication skills.
• Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines.
• Ability to successfully manage multiple, concurrent project demands within established timelines and budgets on a global scale.
• Significant travel to major trade shows required, approximately 30%.

Benefits

• Health insurance
• Paid time off
• Professional development opportunities