support the implementation of exchange scholarship programs funded by the EU and Flemish government;
follow-up of the mobilities and related administrative actions and documents of students and staff exchange using the VUB tool to manage mobilities;
support the administration of inter-institutional exchange agreements with international partners;
providing communication and maintenance of the web pages for mobility;
providing first-line assistance to students coming/departing on exchange;
organising information sessions and recruiting events on campus;
preparing interim and final reports.

you have a bachelor’s degree or equivalent through experience
you speak and write fluently in English and adapt your message easily depending on your target audience.
good knowledge of Dutch is an added value
you have good IT knowledge (Word, Excel, PowerPoint) and experience with file management in databases is a plus
preferably, you already have several years of experience in student file management
you enjoy having a varied set of tasks and can switch smoothly between different tasks
you are adept at managing tasks efficiently and setting targeted priorities
you have a keen interest in administration and are not afraid to learn how to work with new software packages
you can work independently and you are a good team player
applicants must hold a valid work permit for Belgium

Extensive opportunities for remote work and a teleworking allowance;
An open and informal working environment with attention to work-life balance, an exceptional leave scheme with 35 days of annual leave, and closure between Christmas and New Year;
Free hospitalization insurance and an excellent group insurance with guaranteed income;
Full reimbursement of commuting costs by public transport and/or a bicycle allowance;
Varied meals at an attractive price in our campus restaurants;
Affordable sports facilities, a wide range of discounts via Benefits@Work (in various shops, on flights, at gas stations, amusement parks, etc.), and eco vouchers;
A daycare center near the campus and discounts on holiday camps for children;
The opportunity to help shape your role and continuously learn through our VUB learning platforms and training programs;
And finally: great colleagues with a healthy drive and a good sense of humor.

Administrative Assistant – Student and Staff Mobility

Key skills