Serve as a primary administrator and power user of the CLM / Contracts Management System (CMS)
Maintain and manage contract records, metadata, workflows, templates, and reporting within the CMS
Ensure accuracy, completeness, and integrity of contract data throughout the contract lifecycle
Run standard and ad-hoc reports related to contract status, renewals, compliance, and operational metrics
Support system enhancements, testing, documentation, and continuous process improvements
Draft and edit contract-related documents using approved templates and guidance
Draft, edit, and manage retention of written correspondence in accordance with company policies
Coordinate document routing for review, approval, and execution
Prepare Contract Compliance Documents (CCDs) and coordinate assignment to subject matter experts
Create, submit, track, and manage Voting Surveys related to Global Conflict of Interest and Employee Due Diligence, as required by contract terms
Provide internal and external audit support, including document collection, reporting, and status tracking
Coordinate contract signature and approval cycles, including internal and external stakeholders
Collaborate with cross-functional teams to ensure alignment on contractual requirements, documentation, and timelines
Provide meeting coordination and administrative support, including scheduling meetings, preparing agendas, and tracking attendance and follow-ups

Bachelor’s degree or associate’s degree in business administration, law, or a related field preferred
3+ years of experience in contract administration, contract operations, or paralegal support
Proven experience in a Contract Administrator or similar operational support role
Basic understanding of contract management principles and best practices
Strong attention to detail with ability to review complex legal documents
Proficiency in Microsoft Office (Word, Excel, Outlook);
Experience with CLM / CMS tools strongly preferred
Strong written and verbal communication skills with internal and external stakeholders
Ability to obtain and maintain credentials to serve as a Notary Public

CLM & Contracts Administrator

Key skills