Legal Assistant

Role Overview

• Acts as liaison between in-house counsel, claims personnel and outside counsel
• Reviews, verifies, logs and set legal bills in line for payment
• Entry of and monitoring of compliance invoices through point of approval in Coupa
• Maintains cumulative legal invoice tracking system
• Produces quarterly legal activity reports
• Coordinates and monitors timely response to insured Executive and Insurance Department complaints
• Acts as liaison between claims personnel, claims counsel, state insurance departments and client companies regarding responses to insured complaints
• Maintains complaint, subpoena and 1099 logs
• Maintains files regarding complaint and subpoena responses
• Produces under order of subpoena or valid authorization documents from various venues and tracks on the subpoena log
• Maintains and updates legal research files
• Maintains open and closed litigation files
• Tracks pending litigation
• Coordinates annual renewals of Law Department registrations
• Assists with data entry for regulatory data calls for clients (including MCAS)
• Assists with data entry for child support data match
• Assists with gathering documentation/data entry/officer signatures for TPA license renewals
• Maintains cumulative TPA licensure tracking system
• Maintains and updates cumulative compliance tracking system
• Performs various support tasks including, but not limited to filing, copying and word processing
• Develops and maintains effective relationships and communication with co-workers, management, clients, and vendors
• Support company values of We are Dynamic, We are Innovative, We are Connected, and We Succeed Together
• Participates in special projects as needed and perform other related job functions as required

Requirements

• High school diploma; Associate’s degree preferred
• 2–3 years’ administrative assistant experience
• Insurance industry experience and familiarity with legal proceedings preferrences
• Proficiency in Microsoft Word, Excel and Sharepoint. Proficiency in Coupa a plus
• Excellent oral and written communication and interpersonal skills
• Excellent cognitive ability, analytical skills, organization, and recall
• Ability to handle sensitive and confidential issues
• Solid Customer service skills
• Ability to handle multiple tasks
• Ability to work in a fast-paced environment
• Ability to work individually and as a team player
• Ability to adapt to changes in the work environment

Benefits

• Medical, dental, and vision plans to support your health and that of your family
• A 401(k) plan with employer matching
• Time‑off policies, including Discretionary Time Off (DTO) for exempt employees and Paid Time Off (PTO) for non‑exempt employees
• Paid holidays
• Life insurance and short‑term and long‑term disability coverage